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FULL BOARD MEETING
September 12, 2018 @ 6:30 pm - 11:00 pm PDT
AGENDA – WHWCNC FULL BOARD MEETING
Wednesday, September 12, 2018 – 6:30 p.m. – 9:30 p.m.
American Legion Hall
5320 Fallbrook Ave, Woodland Hills, CA 91367
*PUBLIC INPUT AT NEIGHBORHOOD COUNCIL MEETINGS – The public is requested to fill out a “Speaker Card” to address the Board on any agenda item before the Board takes an action on an item. Comments from the public on agenda items will be heard only when the respective item is being considered. Comments from the public on other matters not appearing on the agenda that are within the Board’s jurisdiction will be heard during the General Public Comment period. Please note that under the Brown Act, the Board is prevented from acting on a matter that you bring to its attention during the General Public Comment period; however, the issue raised by a member of the public may become the subject of a future Board meeting.
Public comment is limited to 2 minutes per speaker, unless adjusted by the presiding officer of the Board.
Comments from Stakeholders and the Public on Agenda items will be heard only when the respective item is being considered. Comments within the Board’s subject matter jurisdiction on other matters not appearing on the Agenda will be heard during the Public Comment period. Public Comment is limited to 20 minutes.
The opinions, positions or actions taken by the Woodland Hills-Warner Center Neighborhood Council do not represent or imply similar opinions held by the Owner, Landlord, L.A.U.S.D, or representatives of any venue hosting a meeting of the Neighborhood Council Board, or affiliated committees.
AGENDA
Call to Order
Pledge of Allegiance
Roll Call
Approval of Minutes: Board Meeting –August 8, 2018
Special Board Meeting – August 8, 2018
_______________________________________________________________________________________________
- Organization, Operation, Policies, & Procedures:
Public Announcements:
LAPD Topanga Division – Lead Officers, Sean Dinse and Brent Rygh
Office of Councilman Bob Blumenfield
Empower LA representative for WHWCNC – Gibson Nyambura
Office of other Local and State Officials and Other Public Announcements and Presentations
Public Comment Period (on items not on the agenda): (2) minutes per speaker
Organization, Operation, Policies, & Procedures, Officer Reports
President – Joyce Fletcher
Vice-President – Sheppard Kaufman
Treasurer – Heath Kline
Secretary – Linda Kouy-Ghadosh, Assistant Secretary – Karen DiBiase
Parliamentarian – Don Patterson
________________________________________________________________________________________________
- Items for Board discussion and possible action:
Item No. (1) Don Patterson, Chair – Governance Committee
(18-075) Additions to the WHWCNC Standing Rules
Discussion and possible action:
Motion by Governance Committee to add the following Standing Rules to the WHWCNC Standing Rules:
SR 23 – All Board members must represent the neighborhood council to the community by participating in one
concert in the park plus one additional non-concert neighborhood council public event, such as a job fair, senior symposium, health fair, public clean-up, or public festival each calendar year.
SR 24 – All stakeholder committee members must take the Code of Conduct and Funding training upon appointment
and ethics training biannually.
This provision will be effective 60 days from approval by the Board.
SR 25 – All Board and stakeholder committee members may be censured or removed for failing to follow the Code of Conduct pursuant to the discipline process described in the Bylaws.
SR 26 – All committee chairs must be Board members. Other committee members may be any stakeholder.
This provision will be effective following the 2019 Council elections.
Item No. (2) Don Patterson and Lauren Coffman, PLUM Committee Co-Chairs
(18-076) Funding for neighborhood council website improvements.
Discussion and possible action:
Consideration of a motion related to funding for neighborhood council website improvements.
Motion:
The Planning, Land Use and Mobility Committee requests authorization to spend up to $500 for soft-ware subscriptions and licensing related to the WHWCNC website to renew expired licenses, provide added security including an SSL certificate, website backup services, MAPping functions for PLUM, updated calendar functions, event noticing, custom posts for PLUM projects and possible site theme builder upgrade licensing.
Item No. (3) Sheppard Kaufman, Chair – Public Safety Committee
(18-077) Community Impact Statement
Discussion and possible action:
Re: CF 18-0002 S111 (Blumenfield) DMV Coordination w Safe Parking
MOTION: Whereas homelessness within the City and County of Los Angeles is at near record levels – including thousands of those who are living in their vehicles; and
Whereas Safe Parking programs are an important, low-cost, safe, and effective component in helping those in need to obtain needed services, including access to more permanent housing; and
Whereas these programs also improve the quality of life for residents and businesses; and
Whereas opening Safe Parking locations in the San Fernando Valley, and other areas, have been stalled by registration and insurance requirements required for the vehicles to be allowed on certain properties;
Therefore we support resolution CF 18-0002-S111 seeking additional support from DMV for expediting needed documentation; and
Further we suggest the inclusion of the CA Department of Insurance in this effort to work with DMV, Safe Parking operators, the City and County of Los Angeles in order to create and fund a starter program allowing those without enough financial resources to obtain, at minimum, an initial period of free coverage through the California Low Cost Auto Insurance Program
Contact: Councilmember Bob Blumenfield, CD3 Office, Senator Henry Stern, Assemblymember Jesse Gabriel
Item No (4) Sheppard Kaufman, Chair – Public Safety Committee
(18-078) Community Impact Statement
Discussion and possible action:
Re: CF 18-0786 (Blumenfield) Neighborhood Councils and Emergency Preparedness
MOTION: Whereas natural and man-made disasters pose a serious risk to the City and its residents, and disasters such as a major earthquake or fire could delay stakeholder access to first-responders and other emergency services; and,
Whereas the LAFD has already begun a pilot program to store emergency equipment and supply caches for members of CERT teams; and,
Whereas the Mayor’s office and DONE have stated the importance of Neighborhood Councils as participants
in the Resilient LA program; and,
Whereas the Woodland Hills-Warner Center Neighborhood Council, along with other area Neighborhood Councils and the CPAB Topanga Division have already begun planning efforts to support neighborhood emergency preparedness efforts; and,
Whereas the safe open space provided by Recreation & Parks facilities could provide safe, accessible locations for staging certain types of emergency supplies;
Therefore we strongly support the pilot program and coordination of resources proposed CF 18-1786 and look forward to working with the CD3 Office, LAFD/CERT, Recreation and Parks, DONE and the Mayor’s office
to produce an effective pilot program.
Further, we suggest the inclusion of large residential and office complexes in the planning of this program. Contact: Councilmember, Bob Blumenfield, Council Office, CD3
Item No. (5) Karen DiBiase and Gina Thornburg, Environmental Committee Co-Chairs
(18-079) NC Sustainability Alliance
Discussion and possible action:
We, the Woodland Hills-Warner Center Neighborhood Council, formally agree to be a member of the Neighborhood Council Sustainability Alliance. The Neighborhood Council Sustainability Alliance advances sustainability and resilience across Los Angeles through advocacy, sharing of best practices, and community action.
We, the Woodland Hills-Warner Center Neighborhood Council appoint Gina Thornburg and Karen DiBiase
as WHWCNC liaisons to the Neighborhood Council Sustainability Alliance.
Item No. (6) Ray Cole, Chair – Homelessness Committee
(18-080) Shopping Cart Security
Discussion and possible action:
MOTION: for the WHWCNC Board to support the following letter to be sent to the Woodland Hills (Topanga and Ventura) Ralphs to be part of the locking cart pilot program. This letter will also be submitted to all area businesses requesting a similar shopping cart management program be established.
To: Ralph’s Grocery Store,
From: Woodland Hills Warner Center Neighborhood Council
Subject: Proposed Strategies for Shopping Cart Management in Woodland Hills
Dear Management,
There is a concern with the stakeholders in Woodland Hills regarding the increase of our homeless population in the area. As a Neighborhood Council, we are assisting the City of Los Angeles in coming up with solutions that we can implement within our community. Our Woodland Hills Warner Center Neighborhood Council (WHWCNC) Homelessness Committee proposes that cart management strategy be implemented at the Ralph’s Grocery Store located
at 21909 Ventura Blvd, Woodland Hills, CA 91364. The community has voiced that they have seen an uptick in shopping carts on our highway off ramps, on the neighboring streets and on sidewalks throughout Woodland Hills. Shopping cart retrieval can be costly, and can increase the operation costs for your establishment.
Input from stakeholders included alternate locations that could use shopping cart management strategies included:
CVS, Smart and Final, Target, Ralphs (additional location on Winnetka and Ventura), and any other local establishment that utilizes shopping carts.
Item No. (7) Ray Cole, Chair – Homelessness Committee
(18-081) Community Impact Statement – Council File: 17-1422
CIS for CF 17-1422 (already passed through council, however, we want to weigh in on it and support it)
Council File: 17-1422
MOTION: The Woodland Hills-Warner Center Neighborhood Council SUPPORTS Council File 17-1422 for Permanent Supportive Housing (PSH) to aid in combating homelessness in the City of Los Angeles.
WHEREAS, there is a need for temporary transitional housing, PSH, and affordable housing in Los Angeles; and,
WHEREAS, there has been growing concern by the stakeholders in Woodland Hills for safety surrounding homeless encampments; and,
WHEREAS, the population of homeless individuals in the 2017 homeless count in Council District 3 was 746 individuals with 97 residing in Woodland Hills; and,
WHEREAS, Measure HHH money has already been set aside for the creation of permanent supportive housing; and,
WHEREAS, some of the Measure HHH funds could be diverted to immediate solutions for homeless individuals; and,
WHEREAS, the Housing First model has been shown to be an effective solution to homelessness,
THEREFORE, IT IS HEREBY RESOLVED that the Woodland Hills-Warner Center Homelessness Committee recommends that the Board of the Woodland Hills-Warner Center Neighborhood Council support Council File 17-1422 with the following suggestions:
- That each council district has Permanent Supportive Housing (PSH) developments in their district to alleviate homelessness as needed to meet the demand
- That these applications for PSH developments be fast-tracked, when feasible, through planning and development as long as specific guidelines (determined by planning or a PSH committee) are followed.
- That the PSH projects brought forth are visually stimulating, have publicly accessible open space, and proper articulation and landscaping that fit in with their neighborhoods.
- That before approval of said applications for PSH, notification is made to stakeholders residing and working within 1,000 feet of the parcel(s) identified for the development(s), and a public comment period of no less than 45 days, as well as one public hearing, take place within the WHWCNC community of the stakeholders
Item No. (8) Heath Kline, Treasurer
(18-082) Approval of Monthly Expense Reconciliation [MER] for August 2018
Discussion and possible action:
Motion to approve the WHWCNC Budget for Fiscal Year 2018-2019 Monthly Expense Reconciliation [MERs] for August 2018 with a Beginning Balance of $41,939.09 and an ending Net Available balance of $41,763.87. [10 pages see August 2018 MER 20180830 posted with this agenda]
Item No. (9) ) Heath Kline, Treasurer
(18-083) Report on FY2018 Spending and Financial Policy Changes & Updates FY2019
Report and Discussion:
Prior to the meeting, please read and review the updated Neighborhood Council Funding Program Policies & Guidelines, 2nd Addition, July 1, 2018, and note the new/changed items contained in RED text. [44 pages see NCFP Policies 07.19.18 Final.pdf posted with this agenda] Please bring an electronic or hard copy to the meeting.
Item No. (10) Bill Anderson, Chair, Education Committee
(18-084) (Funding Outreach Booth and Collateral Outreach Materials for Fall Fair at Woodland Hills Recreation Center.
Discussion and possible action:
The following motion is to cancel and replace Item No. (7) Motion 18-073 passed at the August 18 board meeting to fund a WHWCNC LAUSD student poster contest that was to be displayed and judged at the Fall Fair to be held 27 October at the Woodland Hills Recreation Center.
Motion for the WHWCNC to approve (1) $100.00 for the purchase of an outreach booth for the Neighborhood Council at the Community Halloween Festival to be held October 27, 2018 at the Woodland Hills Recreation Center located at 5858 Shoup Ave, Woodland Hills, CA 91367and (2) approve up to $1,000.00 for the purchase of volunteer T-shirts and printing of outreach banners for the Community Halloween Festival to be held on October 27.
The Woodland Hills-Warner Center Neighborhood Council logo will be printed on the t-shirts and outreach banners. The Chamber is tasked with the purchase and printing of T-shirts and for the purchase and printing of the banners with proof approval of the WHWCNC and for providing invoice(s) for such purchases for NC reimbursement. This event will take place regardless WHWCNC participation. Therefore, the NC is not a sponsor or co-sponsor of the event and no City prior approval is required per funding policy.
Item No. (11) Heath Kline, Treasurer
(18-085) Approve Funding for NC Meeting Space Rental July through October and Storage Unit for September & October.
Discussion and possible action:
Motion to approve the following payments for WHWCNC meeting space rentals for the months of July 18 through October 18: (1) $400 payable to American Legion Post 286 for monthly NC and subcommittee meeting and (2) $400 payable to St Bernadine of Siena Children’s Center for bi-monthly PLUM committee meetings and (3) up to $450 payable to Storage Etc. Warner for the NC’s asset storage unit for the months of September and October 18.
The above payments are required to be made now to maintain the NC’s continued access and use of these facilities,
even though the City Clerk’s Office has yet to enter into formal rental agreements on behalf of the WHWCNC with these longtime vendors, as is now required by the Neighborhood Council Funding Program Policies & Guidelines, 2nd Addition, July 1, 2018.
Item No. (12) Ray Cole, Chair – Peter Fletcher, Vice Chair, Community Outreach Committee
(18-086) NC Reusable Presentation Check for NC Funding Award Ceremonies
Discussion and possible action:
Motion for the WHWCNC Board to approve funding of $300.00 to purchase a reusable presentation size “blank check” for use at WHWCNC award presentations/ceremonies where the Board has provided funding to a community entity.
- Board Member Area Reports:
Area 1 – Karen DiBiase, Linda Kouy-Ghadosh, Tamara Johnson
Area 2 – Sean McCarthy, Raymond Cole, Brian Drapkin, Paul Lawler
Area 3 – Nancy McLean, Herbert Madsen, Martin Lipkin
Area 4 – Don Patterson, Cameron Gil, Bill Anderson
Area 5 – Dorothy Strackbein, Mercy Alpert
Area 6 – Pat Patton, Heath Kline, Gilbert Yablon, Lauren Coffman
Area 7 – Aaron Williams, Joyce Fletcher, Peter Fletcher, Marie Pierre
At Large – Sheppard Kaufman, Gina Thornburg
Youth Member- Ved Kulkarni
- Committee Reports:
Beautification Committee – Sean McCarthy, Chair
Budget Committee – Heath Kline and Joyce Fletcher, Co-Chairs
Community Outreach Committee – Ray Cole, Chair – Peter Fletcher, Vice Chair
Community Services Committee – Mercy Alpert and Joyce Fletcher, Co-Chairs
Education Committee – Bill Anderson, Chair
Environment Committee – Karen DiBiase and Gina Thornburg, Co-Chairs
Governance Committee – Don Patterson, Chair
Homelessness Committee – Ray Cole, Chair
PLUM Committee – Don Patterson and Lauren Coffman, Co-Chairs
Public Safety Committee – Sheppard Kaufman, Chair
WHIP Committee – August Steurer, Chair
Ad-hoc Westfield Promenade 2035 Project – Joyce Fletcher, Chair
Ad-hoc SSFL Committee – Karen DiBiase, Chair
Announcements: The next Board meeting will be held on Wednesday, October 10, 2018.
Meeting dates for or the upcoming 2018/2019 year; the proposed Board meeting dates are: TBD (Date, Time, location subject to change or cancellation. Please check the www.whcouncil.org website calendar page for any changes.
Adjournment of meeting:
*THE AMERICAN WITH DISABILITIES ACT – As a covered entity under Title II of the Americans with
Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Sign language interpreters, assistive listening devices and other auxiliary aids and/or services, may be provided upon request. To ensure availability of services, please make your request at least 3 business days (72 hours) prior to the meeting you wish to attend by contacting Joyce Fletcher, at (818-340-6554 or email j.fletcher@whcouncil.org or the Department of Neighborhood Empowerment at (213) 978-1551 EmpowerLa@LACity.org
*PUBLIC ACCESS OF RECORDS – In compliance with Government Code section 54957.5, non-exempt writings
that are distributed to a majority or all of the board in advance of a meeting may be viewed at our website: www.whcouncil.org or at the scheduled meeting. In addition, if you would like a copy of any record related to an item
on the agenda, please contact Joyce Fletcher at (818) 340-6554 or email j.fletcher@whcouncil.org
*PUBLIC POSTING OF AGENDAS – agendas are posted for public review as follows:
- www.whcouncil.org – go to the website Calendar page and click on the date – Board meetings are held on the second Wednesday of each month. Check the calendar for any change of meeting date.
- You can also receive our agendas via email by subscribing to L.A. City’s Early Notification System at https://www.lacity.org/subscriptions
*RECONSIDERATION AND GRIEVANCE PROCESS – For information on the WHWCNC process for board action reconsideration, stakeholder grievance policy, or any other procedural matters related to this Council, please consult the WHWCNC Bylaws. The Bylaws are available at our Board meetings and our website at www.whcouncil.org