Outreach Committee Meeting on 4-24-2023

Agenda pdf

Meeting Agenda – Agenda de la reunión

A Community Outreach Committee Meeting
Will be Held:

April 24, 2023, @ 6:30 pm – 7:45 pm

Upper Room, Woodland Hills Branch Library

22200 Ventura Blvd., Woodland Hills, CA

1. Call to Order

   Llamado a orden de la reunión.

2. Establishment of Quorum:
   Establecimiento de quórum:
   Roll Call — Therese Campbell, Mihran Kalydjian, August Steurer, Christopher Waddy, Bobbie Wasserman 

3. Comments by the Public regarding Issues NOT on the Agenda.
   Comentarios del público sobre temas que NO están en la agenda.

   All public comment is limited to 2 minutes per speaker unless adjusted by the presiding member of the Committee. If available, the event page for this meeting has draft minutes posted on whcouncil.com.
   Todo comentario público se limita a 2 minutos por orador, a menos que sea ajustado por el miembro presidencial del Comité. Si están disponibles, las actas preliminares de esta reunión se publican en la página del evento en whcouncil.com.

4. Approval of Available Committee Minutes
   Aprobación de las actas del comité disponibles.

Roll Call — Therese Campbell, Mihran Kalydjian, August Steurer, Christopher Waddy, Bobbie Wasserman

5. Action Items for Discussion and Possible Action by the Committee:
   Temas para discusión y posible acción por parte del comité:

Item No (A) Co-Chair Waddy
Business Cards for Board Members from Even Numbered Areas, At-Large, and Youth Representatives:
Tarjetas de presentación para los miembros de la junta de áreas con números pares, Representantes generales y Representantes juveniles:

Discussion and possible action regarding spending up to $350.00 for 250 business cards for 14 Board Members. The alternative is to spend up to $150.00 to buy perforated card stock sheets for inkjet printing 2500 cards. Additional action to confirm using historical layouts and information to be included; action to gather which board members currently have cards; Locate where current business cards were ordered from.
Discusión y posible acción con respecto al gasto de hasta $350.00 para 250 tarjetas de presentación para 14 miembros de la junta. La alternativa es gastar hasta $150.00 para comprar hojas de cartulina perforada para la impresión de chorro de tinta de 2500 tarjetas. Acción adicional para confirmar el uso de diseños históricos e información a incluir; acción para recopilar qué miembros de la junta tienen actualmente tarjetas; ubicar dónde se ordenaron las tarjetas de presentación actuales.

Item No (B) Co-Chair Steurer
Tri-Fold Brochure for In-person Event Distribution:
Folleto tríptico para distribución en eventos presenciales:

Discussion and possible action regarding adopting a motion for spending up to $250.00 for 1,000 8.5”by 14” tri-folded brochures, $360 for 2,500 tri-folded brochures, or $600 for 5,000 brochures.
Discusión y posible acción con respecto a la adopción de una moción para gastar hasta $250.00 en 1,000 folletos plegados en tres partes de tamaño 8.5″ x 14″, $360 en 2,500 folletos plegados en tres partes, o $600 en 5,000 folletos.

Item No (C) Co-Chair Steurer
Gate-Fold Brochure for In-person Event Distribution: 
Folleto de puerta plegable para distribución en eventos presenciales:

Discussion and possible action regarding adopting a motion for spending up to $450.00 for 1,000 12”by 18” Gate-folded brochures, $720 for 2,500 tri-folded brochures, or $1000 for 5,000 brochures.
Discusión y posible acción con respecto a la adopción de una moción para gastar hasta $450.00 en 1,000 folletos plegados en puerta de tamaño 12″ x 18″, $720 en 2,500 folletos plegados en tres partes, o $1,000 en 5,000 folletos.

Item No (D) Co-Chair Waddy
NC Column for Valley News/Warner Center News:
Columna del Consejo Vecinal para Valley News/Warner Center News:

Motion for Board authorization for Outreach to write and submit a monthly column promoting a topic relevant to the Neighborhood Council for the Valley News/Warner Center News.
Discusión y posible acción con respecto a una moción para comprometerse y aprobar la redacción de una columna mensual o semanal para el Valley News/Warner Center News.

Item No (E) Co-Chair Steurer
July Board Marketing Communications Workshop and Board Installation:
Taller de comunicaciones de marketing de la junta y ceremonia de instalación en julio:  

Discussion and possible action regarding a Motion for Board authorization  to have a Marketing Communications Workshop for the Board in conjunction with the installation of new Board Members in July.
Discusión y posible acción con respecto a una Moción para la autorización de la junta para tener un Taller de Comunicaciones de Marketing para la junta en conjunto con la instalación de nuevos miembros de la junta en julio.

Item No (F) Co-Chair Steurer
Discussion on Topic List(s) and Outreach Schedule:
Creación de un Calendario de Alcance:  

Continued discussion on Outreach activity with possible action regarding assigning due dates and topics for recurring Outreach activities.
Continuación de la discusión sobre actividades de divulgación con posibles acciones relacionadas con la asignación de fechas de vencimiento y temas para las actividades de divulgación recurrentes.

Item No (G) Co-Chair Steurer
Website Structure Review & Colors:  

Discussion regarding proposed structure and colors for website renovation.
Discusión sobre la estructura y los colores propuestos para la renovación del sitio web.

Item No (H) Co-Chair Steurer
WHWCNC logo Renovation:
Renovación del logotipo de WHWCNC:  

Discussion and possible action regarding what changes should be made to the logo to become more engaging across media.
Discusión y posible acción con respecto a qué cambios deben realizarse en el logotipo para que resulte más atractivo en todos los medios.

6. Committee Future Meeting(s) & Possible issues

Discuss future Committee meeting agendas, acting to set a date for the next meeting.
Discutir los futuros temas para la agenda de la reunión del Comité, y acordar una fecha para la próxima reunión.

7. Adjournment of Meeting

Meeting dates for the 2022-2023 year: Committee holds meetings on the second and fourth Thursday of every month at 6:30 pm. Check the NC website calendar for a complete committee and board meetings list. Meeting dates and times are subject to change. Check the NC calendar for updated meeting schedules.

The next expected Regular Community Outreach Committee Meeting will be held in person on May 8^th, 2023. This may change depending on the availability of the meeting facility. Please visit the calendar page at whcouncil.org for the complete details and confirm the location, date, and time.

• THE AMERICAN WITH DISABILITIES ACT – As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate based on disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, and other auxiliary aids or services may be provided upon request.
• To ensure the availability of services, please make your request at least (3) business days (72 hours) before the meeting you wish to attend by contacting Dena Weiss by email at d.weiss@whcouncil.org or the Department of Neighborhood Empowerment at (213) 978-1551 EmpowerLa@LACity.org
• SERVICIOS DE TRADUCCIÓN – Si requiere servicios de traducción, favor de avisar al Concejo Vecinal 3 días de trabajo (72 horas) antes del evento. Por favor contacte a Dena Weiss de la Mesa Directiva, at d.weiss@whcouncil.org o por correo electrónico avisar al Concejo Vecinal.
• PUBLIC ACCESS OF RECORDS – In compliance with Government Code section 54957.5, the Committee provides non-exempt writings distributed to most of the Committee Members before a meeting on the WHWCNC website: www.whcouncil.org or via the scheduled meeting video presentation. In addition, if you would like a copy of any record related to an item on the agenda, please get in touch with Dena Weiss by email to d.weiss@whcouncil.org
• PUBLIC POSTING OF AGENDAS –

A copy of this agenda is also physically posted outside of the West Valley Warner Center Chamber window located at 6100 Topanga Canyon Blvd, Ste 2330, Woodland Hills, CA 91367. The Chamber offices are at the Promenade Mall outside the mall’s east entrance and south of Ruth Chris Restaurant. Access the offices from Owensmouth Street. Parking is free.

Agendas are also posted for public review: At www.whcouncil.org, go to the Calendar page and click on the date.
You can also receive Committee agendas via email by subscribing to LA City’s Early Notification System at https://www.lacity.org/subscriptions

• RECONSIDERATION AND GRIEVANCE PROCESS – For information on the WHWCNC process for board action reconsideration, stakeholder grievance policy, or other procedural matters related to this Council, please consult the WHWCNC Bylaws. The Bylaws are available at our website at www.whcouncil.org