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Special Governance Committee Meeting
Neighborhood Council
Governing Board
President: Jon Mann
Vice President: Karen DiBiase
Treasurer: Heath Kline
Secretary: Joyce Fletcher
Parliamentarian: August Steurer
AGENDA
Click for June 17, 2025 Minutes
WHWCNC
Governance Committee
SPECIAL MEETING
August 2, 2025
10:00AM to 2:00PM
LOCATION
Fire Station 84
Community Room
21050 Burbank Blvd., Woodland Hills, CA
Parking is available in the parking lot across the street.
Si requiere servicios de traducción, favor de avisar al Concejo Vecinal 3 días de trabajo (72 horas)
Antes del evento. Por favor contacte a Jon Mann de la Mesa Directiva, o [email protected]
por correo electrónico avisar al Concejo Vecinal.
PUBLIC COMMENT: Comments from the public on other matters not appearing on the agenda
that are within the Board’s jurisdiction will be heard during the General Public Comment
period.
Please note that under the Brown Act, the Board is prevented from acting on a matter that you
bring to its attention during the General Public Comment period; however, the issue raised by
a member of the public may become the subject of a future Board meeting.
Public comment is limited to two (2) minutes per speaker, unless adjusted by the presiding officer.
AGENDA
Call to Order:
Roll Call:
President – Jon Mann
Vice President – Karen DiBiase
Treasurer – Heath Kline
Secretary – Joyce Fletcher
Parliamentarian – August Steurer
Public Announcements:
Office of Councilmember Bob Blumenfield – if available (2 minute each)
Office of Local and State Officials – if available (2 minute each)
Other Local Agencies – if available (2 minute each)
General Public Comment, by the Public, on Non-Agenda Items:
General Public Comment is limited to (1) minutes per speaker and 10 minutes total.
- Organization, Operation, Policies, & Procedures:
All comment is limited to 1 minute per speaker, unless adjusted by the presiding officer of the Board.
Time limits set for each agenda item may be adjusted by the presiding officer of the Board. Time limits may vary so the public is encouraged to join the meeting several minutes PRIOR to a specific agenda item being discussed.
- Approval of Minutes: June 17, 2025 (5 minutes)
See supporting document
Roll Call Vote
Item (1) Update for WHWCNC Board Retreat
Discussion and possible action (15 minutes)
Discussion related to the planning and implementation of the Board Retreat.
Roll call vote
Item (2): Board attendance and leave early of WHWCNC Board Members at Board Meetings.
Discussion and possible action. (15 minutes)
WHWCNC Bylaws Section V Section 7 states:
- Absences: A Neighborhood Council Representative who fails to attend three (3) regularly scheduled Neighborhood Council Board meetings in any twelve (12) month period may be removed as a Neighborhood Council Representative following attendance and participation review by the Governance Committee and a two-thirds vote of the Board present and voting. The President of the Board will notify the representative of their removal via email notice to the representative’s last know email address on record.
Roll call vote
Item (3): Implementation of New WHWCNC Committees and Committee Members
Discussion and possible action: (15 minutes)
Review of current committees and new committees.
WHWCNC Bylaws Section VII: Committees and their Duties:
Ideas for new committees can be presented by Stakeholders or Board members to the President and Vice President for consideration.
Section 3: Committee Creation and Authorization: The President and Vice President shall create standing committees and ad hoc committees and assign committee members. All members of the board must serve on and regularly attend at least one Standing Committee. Each committee may also include non-elected Stakeholders. The President and Vice President review the committee’ compositions at the beginning of each fiscal year. The Board, by a majority vote of board members present and voting my authorize or terminate one (1) or more committees. A maximum of six (6) Board members may serve on a Standing Committee. Additional guidelines are outlined in the Standing Rules.
Roll call vote
Item (4) Review of Qualifications for appointment of a new board member
Discussion and possible action: (5 minutes)
Review of qualifications for Michelle Delgado to be appointed to a vacant board seat.
Support documents will be reviewed at the meeting
Roll Call Vote
Item (5) Review of Qualification for appointment of a new board member.
Discussion and possible action (5 minutes)
Review of qualifications for Magda Lacob to be appointed to a vacant board seat.
Support documents will be reviewed at the meeting.
Roll Call Vote
Item (6) Review of the 2025/2026 WHWCNC Budget – Approved at July Board Meeting
Discussion only. (15 minutes)
Request by the President of the Board to review the 2025/2026 WHWCNC Budget in reference to
how the Budget can and cannot be used for the purchase of the following items:
- Purchasing WHWCNC office space
- Funding for social media publicist
- Funding for an AI assistant
- Purchase of business cards
Item (7) Review of WHWCNC Website and WHWCNC Grasshopper Phone Email System
Discussion only. (15 minutes0
Request by the President of the Board to review and discuss the following:
- The WHWCNC website functionality and possible upgrades and updates.
- Review Grasshopper to expand functionality and usability.
- Review the WHWCNC website Calendar Page.
Item (8) Continuing Funding Training for Board Members
Discussion and possible action. (15 minutes)
Motion to regularly provide equal written information to all board members so they best understand the basic requirements for funding requests, funding procedures and required support documentation.
Each board member shall be sent a Funding Handbook with additional brief written comments related to:
Brief explanation of basic funding related to how NC funds can and can’t be spent as outlined in the Funding Handbook.
- A copy of a NPG Funding Request Form and a list of required support documents.
- City Clerk allowed and not allowed funding requests.
- Brief explanation of what are WHWCNC monthly Operating Expenses. The storage unit, telephone, website etc.
- NC sponsored event requirements vs purchasing a booth at a community event where we are not a primary sponsor.
Roll Call Vote
Item (9) Continuing General Training for Board Members
Discussion and possible action. (5 minutes)
Motion to regularly send all board members and stakeholder committee members the Bylaws, the current Standing Rules and other necessary documents such as the Code of Conduct, Serial Communication and Social Media Policy.
Roll Call Vote
Adjournment of Meeting.
*THE AMERICAN WITH DISABILITIES ACT – As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate based on disability and, upon request will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure the availability of services, please make your request at least 3 business days (72 hours) before the meeting by contacting the Department of Neighborhood Empowerment by calling (213) 978-1551 or email: [email protected].
*PUBLIC ACCESS OF RECORDS – In compliance with Government Code section 54957.5, non- exempt writings that are distributed to a majority or all of the board in advance of a meeting may be viewed at our website: www.whcouncil.org or at the scheduled meeting. In addition, if you would like a copy of any record, if available, related to an item on the agenda, please contact the President and / or Jon Mann, at email address [email protected]
*PUBLIC POSTING OF AGENDAS – agendas are posted for public review as follows:
- whcouncil.org and go to the website Calendar page and click on the date – Board meetings are held on the second Wednesday of each month. Check the calendar for any change of meeting date and/or time.
- You can also receive our agendas via email by subscribing to A. City’s Early Notification System at https://www.lacity.org/subscriptions
A copy of this agenda is also physically posted in the plexiglass case fixed to the front door of the Fire Station 84 located at 21050 Burbank Blvd., Woodland Hills, CA, 91367
- .
- *RECONSIDERATION AND GRIEVANCE PROCESS – For information on the WHWCNC process for board action reconsideration, stakeholder grievance policy, or any other procedural matters related to this Council, please consult the WHWCNC The Bylaws are available at our website at www.whcouncil.org
- SERVICIOS DE TRADUCCIÓN – Si requiere servicios de traducción, favor de avisar al Concejo Vecinal 3 días de trabajo (72 horas) antes del evento. Por favor contacte [email protected] o por correo electrónico avisar al Concejo Vecinal.
- Notice to Paid Representatives – If you are compensated to monitor, attend, or speak at this meeting, City law may require you to register as a lobbyist and report your activity. See Los Angeles Municipal Code §§ 48.01 et seq. More information is available at lacity.org/lobbying. For assistance, please contact the Ethics Commission at (213) 978- 1960 or [email protected].